Dear Member,

It is my pleasure to notify you of the 2018 Annual General Meeting of the Liverpool-Fairfield Community Radio Co-operative Limited and to invite you to nominate candidates to stand for election onto the Board of Directors.

The meeting is to be held on Thursday 16th August 2018 at The Hilda Davis Senior Citizens Centre, 185 Bigge St Liverpool, commencing at 7:30pm.

In accordance with the Co-operative’s rules, the seven Director positions will be declared vacant. The membership will elect three executive officers (a Chairperson, Secretary and Treasurer) and four directors.

Enclosed with/attached this letter is important information about the various roles of the Board, the Chairperson, Secretary, Treasurer, and Director. Please read this information and consider it before nominating your candidate or before you accept nomination.

The role of Director is an important position and one that requires considerable commitment. A Director is responsible for carrying out actions on behalf of the membership of the Co-operative and is answerable to various regulatory authorities. A good understanding of the principles of community broadcasting is also important.

All nominations must be made on the enclosed forms, which include space for the names and signatures of the nominator, seconder and the person nominated for a position. All must be financial members at the time of nomination.

The declaration form APPLICATION FOR MEMBERSHIP OF THE BOARD OF DIRECTORS 2018/2019 should be signed by the person nominated and the whole of the declaration completed.

Each nomination must be accompanied by a CANDIDATE INFORMATION FORM in which the nominee outlines his/her qualifications, experience and skills for the nominated position.

A word document has been supplied should you wish to type your information. No additional material will be accepted.

It is permissible to be nominated for more than one position.

• The A form is for those wishing to stand as Chairperson (1 position)
• The B form is for those wishing to stand as Secretary (1 position)
• The C form is for those wishing to stand as Treasurer (1 position)
• The D form is for those wishing to stand as Director (4 positions)

Each nomination should have three sheets. The Nomination Form, Application for Membership of the Board of Directors 2018-2019 Form and Candidate Information Form.

Form Downloads
2018 Directors Roles
Form A: Chairperson 2018
Form B: Secretary 2018
Form C: Treasurer 2018
Form D: Director 2018
Candidate information Form (required for valid nominations)

Nominations must be posted to the Co-operative’s Returning Officer to be received by 5pm Tuesday 17th July 2018.

The Returning OfficerPO Box 531Liverpool BCNSW 1871.

N. B. Only nomination forms posted to the PO Box will be accepted.

The nomination forms will be opened by the Returning Officer and witnesses on Tuesday 22nd July 2018.

The names of nominees received will be placed on a notice board at the station office, along with details of the position(s) for which they have been nominated; a copy of the nominee’s Candidate Information Form will be made available.

The nomination information will also be distributed with the agenda for the Annual General Meeting. Copies will also be available at the Annual General Meeting.

Nominations will not be accepted at the Annual General Meeting unless there are insufficient nominees for a particular vacancy. In that instance nominations are taken from the floor at the Annual General Meeting.

Any Special Resolutions to be included in the Annual General Meeting agenda should be posted to Liverpool-Fairfield Community Radio Co-operative Limited PO Box 531 Liverpool NSW 1871 no later than 5pm on Tuesday 24th July 2018.

They must be proposed and seconded by financial members.

Should anyone wish clarification on any matter relating to the nomination process, special resolutions, or the Annual General Meeting please do not hesitate to ask.

Carol North-Samardzic
SecretaryLiverpool-Fairfield Community Radio Co-operative Limited